Job Openings >> Administrative Assistant/Concierge
Administrative Assistant/Concierge
Summary
Title:Administrative Assistant/Concierge
ID:1027
Division:Catalyst Campus
Location:Colorado Springs, Colorado
Description

Job Title: Administrative Assistant/Concierge

Reports to: Director of Operations

Duration/Hours:  Full time, non-exempt, 40+ hours/week

JOB PURPOSE
 

Catalyst Campus is a collaborative ecosystem where industry, small business, workforce training, entrepreneurs, start-ups and venture capital intersect with the diverse resources of Southern Colorado to create community, spark innovation and stimulate business growth.  The mission of Catalyst Campus is to be a leading-edge incubator, accelerator and research and development facility offering small to medium-sized businesses a scalable infrastructure platform that promotes technology advancement and guides technology transfer from the government to the commercial market and vice versa.

Catalyst Campus is seeking a Concierge to provide front desk support, assist with events and perform office duties.   This role is a mix of reception, office administration and event coordination.

DUTIES AND RESPONSIBILITIES

General Duties

  • Greet visitors and clients as they arrive and assist as needed
  • Answer phone lines, assist callers and direct to correct offices
  • Manage scheduling software and Campus calendar to include scheduling, tracking and billing of all meeting rooms
  • Assist with event requests to include scheduling and set up of rooms with appropriate supplies and AV equipment.
  • Interface with Campus tenants to assist with room reservations and resolution of service issues.
  • Maintain inventories of supplies to include tracking and ordering of supplies.
  • Maintain the image of Catalyst Campus by assisting with light cleaning and organization
  • Support new tenant move-ins as requested.
  • Manage CRM and visitor logs.
  • Some travel to pick up supplies, catering or marketing materials may be required.
  • Other office duties as requested (prepare correspondence, photocopy, PowerPoint presentations)
  • Executive Assistant as necessary.
QUALIFICATIONS
  • Knowledge of general business operations.
  • Knowledge of Microsoft Word and Excel
  • Event planning experience.
  • Professional presentation, pleasant demeanor and interpersonal skills.
  • Excellent written and verbal communication skills.
  • Ability to work in a fast-paced, team-oriented environment.
  • Organized and detail-oriented.
  • A self-starter with a can-do attitude.
WORKING CONDITIONS

The Concierge will work on Catalyst Campus as a point of contact for all visitors and guests.   Occasional trips to locations within Colorado Springs may be required. 

PHYSICAL REQUIREMENTS

This job is a mix of sitting at front desk to greet visitors, computer work and a level of physical exertion up to 40 pounds, as required to set-up meeting rooms. 

CONTACT INFORMATION

If interested, please submit your cover letter and resume to Jan.Branham@catalystcampus.com
 

Catalyst Campus is an equal opportunity employer.

This opening is closed and is no longer accepting applications
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